0 suggestions are available, use up and down arrow to navigate them
What job do you want?

Apply to this job.

Think you're the perfect candidate?
Banner of Historic Tours of America company

Buyer's Administrative Assistant

Historic Tours of America Key West, FL (Onsite) Full-Time


Position Purpose

The Buyer's Assistant is to act as a professional gatekeeper to strategically manage several buyer’s time with respect to changing priorities, dept goals, and company objectives. To be successful in this role, you should be well-organized and have great time management skills. Must be able to independently multi-task and prioritize different projects using available resources..

Employee Benefits

  • Competitive pay and paid training
  • All FT Employees are eligible for 2 weeks of paid vacation time as well as company sponsored health and wellness plans
  • All FT, PT and Seasonal employees are eligible for:
    • Paid sick time
    • 401K plan with company matching*
    • Flexible schedules, including a combination of weekdays and weekends are available
    • Fun, upbeat work environment with various award and recognition celebrations throughout the year
    • Teladoc - 24 hr. access to doctor by phone or computer for employee and their dependents. Employer pays 100%
    • Discounts in retail stores and free admission to all company attractions

Operating tours, attractions and retail in Boston, Key West, Nashville, San Diego, St. Augustine, Savannah, San Antonio, and Washington, DC since 1980!

Start your new Career With Us Today!

*Eligibility requirements may apply

Job Requirements:

Required Knowledge, Skills and Abilities

  • Calendar Management: Efficiently manage buyer’s calendars, including scheduling appointments, out of office notices and coordinate meetings (onsite & virtual) to ensure department time is optimized for essential tasks.
  • Email and Communication: Screen, prioritize, and respond to emails and other communications on behalf of buyers; maintaining professionalism and confidentiality.
  • Travel Arrangements: Arrange domestic travel itineraries including flights, accommodations, transportation, and show registrations while optimizing costs and convenience. Process expenses in a timely and accurate manner through online portal.
  • Document Preparation: Draft, edit, and proofread various documents, reports, presentations, and correspondence to ensure accuracy and consistency. Ability to accurately calculate, analyze and resolve revenue documents and reports.
  • Meeting Coordination: Set up cameras, speakers, access connections for virtual meetings. Prepare agendas/revenue reports for onsite & virtual meetings.
  • Information Management: Manage and organize proprietary information and documents to ensure quick retrieval while maintaining confidentiality.
  • Project Support: Assist with special projects, research, and analysis as assigned by buyers: provide relevant insight and deliver results within specified timelines.
  • Office Administration: Oversee general office tasks, such as ordering supplies, maintaining office equipment, and handling incoming calls or visitors; ensuring a professional and productive work environment.


  • Experience in the Retail Purchasing industry a plus.
  • Data Entry – preferred 3-5 years experience.
  • Advanced skills in Microsoft Suite to include Excel, PowerPoint, Outlook, Word (used within the past year). *Must pass an Excel and Outlook exam.
  • Internet experience includes payroll, travel, virtual meetings, and vendor applications.
  • Proficiency with various office equipment (scanners, printers) and filing systems.
  • Ability to multi-task professionally within a busy environment. Collaborate respectfully with colleagues to exceed shared department objectives and company goals.

Successful candidate must undergo a background search

Get job alerts by email. Join Our Talent Network!

Job Snapshot

Employee Type



Key West, FL (Onsite)

Job Type



Not Specified

Date Posted


Apply to this job.

Think you're the perfect candidate?